Church Office Administrator job position

Wild Rose United Church, located in Calgary, AB, is looking for an energetic, compassionate person for the position of Office Administrator who will be dedicated to fulfilling the ministries of the church: radical welcoming; progressive theology; and social justice. We are an affirming and welcoming church whose motto is “You Matter”. Deadline for application is Friday September 13, 2013.

Purpose of the Position:

The Office Administrator is accountable and responsible to provide support to the Ministerial and other staff and the Official Board (OB) of Wild Rose United Church (WRUC). This position is accountable to the Ministry and Personnel Committee of Wild Rose United Church.

Key Attributes and Skills:

The Office Administrator shall also possess excellent time-management and customer service skills, and must demonstrate a strong working knowledge Microsoft Office suite of applications (advanced skills with Word, Excel, Outlook, PowerPoint, and Publisher) as necessary to perform duties. Church Power Plus software experience would be an asset. Experience in church or office administration would be an asset.

The Office Administrator must possess an understanding of and willingness to participate in a faith-based environment. Maintenance of strict confidentiality and a positive and pro-active attitude towards the church, its mission, ministries and activities are critical to this position. A police background check is required for this position.

Terms of Employment:

This position consists of 30 hours per week (M-F, 6 hours daily). Compensation is reviewed annually.

Responsibilities:

Maintain regular office hours at WRUC to answer incoming telephone calls, take messages for the Ministerial staff, Official Board, Committees, and provide information about the church to callers and visitors regarding hours of worship, church events etc.

Support the Ministerial staff through the preparation of letters, booking appointments, answering calls, taking messages, and preparing support materials.

Receive incoming mail, other correspondence both paper and electronic for the minister, official board, and church committees.

Maintain and update on a regular basis a database of members, adherents and visitors to the church, and produce listings as required.

Coordinate the preparation, printing and distribution of the Annual Report prior to the annual general meeting, including coordinating the submission of committee reports.

Prepare the church bulletin and order of service for every worship service, PowerPoint presentations for worship, and prepare additional support materials for worship and other services.

Take rental requests and information for approval by the Board, oversee and coordinate the requirements of rental groups and payment by these groups for services rendered.

Book church facilities for weddings, funerals, special events etc.

Receive and prepare wedding, baptismal and funeral information for the minister.

Prepare and keep records of baptismal, weddings and membership certificates.

Prepare the order of service for marriage, memorial or funeral services.

Attend meetings of the Official Board and Committees as required.

Oversee and monitor the services provided by vendors, contractors, maintenance companies including janitorial, alarm system and general repair and maintenance services.

Other duties as required

Please submit resume to Carla at carlawm@telus.net no later than Friday September 13, 2013.